PROJECT ADMINISTRATOR - MANCHESTER OFFICE

Manchester

Salary Range:  £21K - £26K

About Us

Since 1966, Max Fordham LLP has worked with the world’s leading architects to create beautifully engineered buildings. We make buildings work. We engineer the air, light, sound and energy in buildings.

Our business is the creative, innovative and elegant design of building services. We work on a rich variety of projects across all building sectors. Our portfolio includes award winning internationally renowned landmark buildings, exemplars of sustainable design and a diverse mix of carefully crafted buildings. We are proud of our legacy and of relationships formed with leading architects and inspiring clients across most building sectors in the UK and other parts of the world.

Our success is a result of our people. We value all of our employees and partners and provide a creative and inspiring working environment to support them. We are particularly proud of the fact that we have won the CIBSE Employer of the Year Award for medium-sized firms on three occasions in the last five years.  Similarly, Building Magazine has consistently recognised us amongst their top 50 Good Employers in the construction industry and regularly listed us in their top five.

We are a medium sized consultancy of approximately 220 employees and partners operating out of five offices within the UK. This role is based within our Manchester office, which was established in 2012, and we are now looking for the support of a Project Administrator to work with our engineering teams to deliver projects, support our fee bidding efforts, organise events and occasionally assist with some general office administration.

About the Person

Being interested in the work that we do is very important.   The right person will care as much about the service we provide to our clients, as providing consistently high quality administration for our projects.  The role requires close attention to detail in order to organise, update and maintain regularly-changing project related information across a number of internal applications, as well as within Microsoft office and InDesign.

Being a team player who can instil confidence within a multi-talented team is critical to the success of this role.  The successful candidate will be really organised, and a natural people-person who is keen and willing to look for opportunities to be involved.

About the role

This varied role is based in our Manchester Office, but will involve working with other people in all our offices, and so the need to build good working relationships is essential.   It is not expected that the successful candidate will know how to carry out all aspects of this role, but willingness and a strong desire to learn is essential.

This position would suit an enthusiastic and motivated person who is keen to take responsibility for co-ordinating the daily flow of digital information between the project team members, and across numerous different projects.  It requires an articulate and diligent person who can combine strong administrative skills with drive and enthusiasm for helping deliver our high quality projects.

A proactive approach is key, as is the requirement to be an excellent communicator who is willing to help organise meetings, make bookings, and support project engineers in the winning and running of jobs.

Some experience of working in a similar office environment is desirable, but not essential.

Key areas of responsibility and activity include the following:

Project Administration:

  • Maintaining and tracking live project information, monitoring incoming project emails and facilitating information flow between client, design and construction team members
  • Setting up workflows and administering online document control, using extranet sites such as FTP and Webshare to upload and download information and distributing as required for each project.
  • Excellent data management, diary organisation, coordinating and taking minutes at meetings
  • Being the point of contact for internal and external clients and project team members, providing a helpful interface in the absence of colleagues.
  • Using Revit and other software to assist with the issuing of drawings and documents.
  • Administration of internal Quality Assurance, including issuing site safety letters and helping to return Key Performance Indicators.
  • Coordinating with other Project Administrators in groups and offices within the practice

Document Production:

  • Helping to produce information including CVs, project write ups and reports using pre-defined templates in MS Word and Adobe InDesign
  • Maintaining internal database applications  to ensure their relevance and accuracy
  • Assisting with Project Quality Questionnaires and fee submissions as required

Other Duties include:

  • Occasional event organisation
  • Organising internal events as required
  • Helping to answer telephone calls when necessary

The hours of work will be 9.30am to 5.30pm, Monday to Friday. However, some reasonable flexibility would be expected in the case of closing project deadlines.

What we offer

  • Excellent growth opportunity to develop and hone skills in a knowledge driven environment
  • An Inclusive culture and cooperative environment
  • Flexible working arrangements
  • Opportunities for Partnership, with all the benefits profit-sharing entails, after about four years
  • Six weeks holiday (including Bank holidays)
  • Other benefits include generous paid parental leave, sick pay, and treatment pay.

Now what to do

If you are interested in this position we would like you to send us your CV, and a chatty letter, telling us how your skills and experience would enhance the work that we do, and why you would like to work for us.

The hours of work will be 9.30am to 5.30pm, Monday to Friday. However, some reasonable flexibility would be expected in the case of closing project deadlines.

The position is available for an immediate start.

To apply, please use the following link: https://maxfordhamllp.livevacancies.co.uk/#/job/details/47

 If you have any additional queries, please contact Charmaine McKeown at careers@maxfordham.com. You will also need to be able to demonstrate that you are eligible to work in the UK.

Closing date for applications is 8th December 2019

It's conventional for businesses to say that they're an "equal opportunities employer" or that they "comply with the Equality Act" as a way of telling potential applicants that their business is a nice place to work.

We are, and we do. But that's really only committing to an absence of discrimination, and for us that's not enough.  Our commitment is not only to eliminate and avoid discrimination, but to create an environment where our differences can be celebrated and valued.